Dear Sir,

Please note that we can not allow you extra discount for prompt cash payment unless the payment is made within fifteen days from the date of the bill. If, therefore, you wish to avail this facility, we request you to remit us the payment of our Bill No. A/98 before 14th October.

Yours faithfully,

XXX.

Regarding Cash Discount

22nd Sept, 20..

Dear Sir,

This is just to remind you that you are entitled to our usual cash discount of 2% on our bill No. 110, provided you remit us the amount by 27th September. We hope you will avail of this facility as usual and shall remit us the amount before the due date for cash discount.

We thank you and assure you of our best cooperation.

Yours faithfully,

XXX.

Alternate Reply for Letter No. 10

Dated: 9th Oct, 20..

Dear Sir,

We thank you for your letter dated 5th October, and are sorry to note that you have not been able to sell much of your stock owing to a slack season. Under the circumstances, may we suggest you to please return us the unsold stock and pay us the amount for the sold stock only?

Please do not misunderstand us in any way. We are writing this to assist you, in your temporary financial difficulties and we shal be too glad to offer you our usual credit terms in the next season.

Yours faithfully,

XXX.

Reply to Letter No. 7

4th October, 20..

Dear Sir,

We are in receipt of your letter dated 28th September demanding an immediate payment. We are sorry to inform you that the season has been too slack this time and we have hardly been able to dispose of 15% of the goods purchased by us. While we are trying our best to sell the goods at whatever little margin we can for settling your account, we request you to extent the time limit upto 31st December.

We are sure in view of our long relations and present temporary difficulties, you will comply with our request.

Yours faithfully,

XXX.

Alternate for No. 8

7th October, 20..

Dear Sir,

We are sorry to find that you have not cared to sattle your account for Rs.975/- in spite of our writing you letters on 23rd August, 10th September, 20th September, and 28th September. Under the circumstances,  we are left with no alternative except to demand an immediate payment of the amount due to us.

Should you fail to settle your account by 14th October, we shall be obliged to entrust the matter to our solicitors, with instructions to take the necessary steps for recovering the amount.

We trust you will not compel us to take this unpleasant step and spoil our business relations.

Yours faithfully,

XXX.

Legal Threat of Payment

7th October, 20…

Dear Sir,

Having received no reply to our letters dated 23rd August, 10th September, 20th September and 28th September regarding settlement of your account for Rs.975/-. we now inform you that unless we receive your Cheque in full settlement of your account within eight days from now, we shall pass on the matter to our legal advisers for necessary action in matter.

Yours faithfully,

XXX.

Fixing of Time of Payment

28th September, 20…

Dear Sir,

We are surprised to find that you have taken no notice of our letters dated 23rd August, 10th September and 20th September, requesting you for settlement of your account for Rs.975/-. As the amount is now very much overdue, we much insist the payment by 7th October, at the latest.

Yours faithfully,

XXX.

Reminding for Letter No. 4 and 5

Dated: 18th Sep, 20….

Dear Sir,

May we please draw your attention to our letters dated 23rd August and 10th September, regarding settlement of your account for Rs. 975/- which is now long overdue?

An early settlement will be very much appreciated.

Thanking you.

Yours faithfully,

XXX.

Enclosing Statement of Accounts

Dated: 23rd August,20…

Dear Sir,

We enclose a statement of accounts for the period from 1stApril to 30th June, from which you will find that a sum of Rs. 975/- is due to us. We shall appreciate your sending us a Cheque for this amount by return of post.

Yours faithfully,

XXX.

12th March, 200..

Dear Sir,

While going through our accounts, our auditors have pointed out that a sum of US. 800/- for bill Nos. 117 and 201 is long overdue from you. As we have to close our accounts for the financial year ending 30th June, 200.., we shall feel much obliged if you will please let us have your Cheque for US. 800/- by return post.

We take this opportunity of thanking you once again of your patronage and assure you of our co-operation at all times.

Yours faithfully,

XXX.